If you plan on hosting an event, you might have a lot of questions. Finding definitive answers to most of them will be impossible. That’s simply due to how event management works. In one situation, the answer could be “X;” however, if you change one factor (location, people, theme), the answer could change to “Y.” To get to the bottom of a few commonly asked questions that DO have simple answers, let’s look at a few myths and facts.
Event Management is for Professionals Only
No! Though you might want to hire a professional if it’s a complicated or large event, you don’t have to be a professional to host one. Generally, you’ll be well within your abilities to host small or normal sized weddings, birthday parties, baby showers, anniversary parties, and more. Even some larger events will be no worry. The only time you’ll run into issues is when you are working on hosting an event with multiple parts like a convention or music event.
It Takes a Long Time to Plan an Event
If you’re thinking about planning a wedding, you might think you need a plan a year, or even two out. While you MIGHT, chances are you could pull off those whole things in two weeks if you needed to. What it all comes down to are budget and restrictions. If you are okay with reserving a space in a public park, then you can get a venue for little money on almost any day you want.
However, if you want the best of the best and a lot of it, then you’ll need longer. Birthdays can be planned in a month, while conferences might take years to plan. Keep in mind, though, starting early is best to get what you want at a good price.
Coordination is Complicated
It might be, depending on how you’re handling it. If you want your communications and coordination to be streamlines, why not use Veebo? You’ll be able to send emails, talk with vendors, and track contracts all in one place.
Another great idea is to make a plan and stick to it. One main reason event planning as a group can be so hard is because there was no plan, to begin with. If you don’t start with a clear plan, then things are only going to get harder as time goes on. Get started now by doling out tasks and checking daily or weekly.
Getting RSVPs is the Hardest Job of All
If you are inviting guests to your event (aka, it’s not a trade show, conference, or music event,) then you have to send out invitations and get people to respond. You might have been told that this is one of the hardest tasks in event planning and event management. In some ways, you’re right!
However, modern times bring modern solutions. Now, you can send an invitation through email and get a response right away. Send follow-up reminders, updates, and notifications as well to those that have accepted your invitation.
If you’re looking for an event management solution that you can use for everyday events, then Veebo is your platform. Our computer, phone, and tablet web-based app can help you wherever you are. Find vendors, accept contracts, track invitations, and send updates from any device at any time. Event management made easy.